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Membership Administration and Data Privacy

posted 29 Apr 2020, 12:01 by Tony Cattermole
Dear Members

Last year Council approved the migration from our long-serving membership management system to a carefully researched on-line membership platform.

This move is necessary as the support of our existing solution has ended, and further it is not compatible with newer versions of the MS-Access software that underpins it.

Moving to a professional UK Based membership solution will give all of us access to our membership records and enable us to make card payments via the membership portal.

There are also other benefits in terms of automatic backups, reduced postage, decentralised storage and improved security.

There will be further announcements on the topic as well as instructions and time to familiarise oneself with the new software before renewal next year, however in line with our current Privacy Notice we are letting everyone know that our GDPR Privacy Notice had been updated.

Changes have been made to keep up with the evolving terminology and interpretation of the GDPR and Data Protection Act 2018, as well as add the new membership software processor, namely “Membermojo”. We have added other processors at the same time; YouTube, Flickr, Zoom and Stripe card payments. We have also added Sussex Police to reflect the fact that Surrey and Sussex FLDs are now one and the same. We have changed some of our retention periods of data due to system capabilities but remain within regulation and guidelines.

The updated privacy notice (v2) can be found here: http://www.hbsa-uk.org/About-the-HBSA/hbsa-data-privacy-notice

If you have any questions about the privacy notice you may direct them to me

Kind regards

Chris Reid